What is Retainer Tracker?
Retainer Tracker is a simple client retainer tracking app for consultants, studios, and small agencies.
It helps you track retainer fees, included hours, logged time, delivery cost, gross profit, gross margin, and client status.
Each client is marked as On Track, Close to Limit, or Losing Money.
This helps you see which retainers are still making money and which ones need a closer look.
See also: client retainer tracker, retainer tracking software and Help Center.
Who Retainer Tracker is for
Retainer Tracker is for service businesses that sell monthly retainers. It is a good fit for:
- solo consultants
- fractional operators
- small agencies
- marketing studios
- design studios
- SEO consultants
- paid media consultants
- web studios
- boutique service firms
What Retainer Tracker tracks
- monthly retainer fee
- included hours
- logged time
- internal hourly cost
- delivery cost
- gross profit
- gross margin
- remaining hours
- overage hours
- client status
Why retainer tracking matters
Retainers are easy to over-service.
A client pays a fixed monthly fee.
Then the work grows.
Extra calls. Extra edits. Extra tasks. Extra quick asks.
By the end of the month, the client may still look fine on paper.
But the hours and cost may tell a different story.
What Retainer Tracker is not
Retainer Tracker is not:
- a CRM
- project management software
- a time tracker
- invoicing software
- PSA software
- enterprise software
It is a simple dashboard for retainer hours, cost, profit, and status.
Ready to check your own retainers?
Track included hours, logged time, delivery cost, profit, and status in one simple dashboard.